ActiveHubClear engagements. Clear scope. Fixed price.
ActiveHub offers clearly defined consulting engagements, adapted to the size and complexity of the question you need answered.
For most engagements, we agree the scope and deliverables first and then quote a fixed fee—so you know what you are buying and what it will cost before the work begins.
Standardised products. Customised scope. Fixed price.
No software sales. No implementation commissions. No open-ended consulting meter.
Prices are shown in EUR. Any applicable taxes are confirmed before booking or proposal.
Which engagement fits your situation?
You do not need to know the name of the service you need.
Start with the situation you are trying to resolve.
I have a specific question or decision
AI Expert Consultation
For a focused question, concern, opportunity, proposal or decision where you want direct access to independent expertise.
I need one defined issue examined properly
Targeted Assessment & Recommendation
For a process, AI use case, automation opportunity, risk, business function or other defined area that requires investigation and a clear recommendation.
I want to understand the opportunities and issues across the whole business
Business-Wide AI & Automation Assessment & Recommendations
For management teams that want an independent view of where AI and automation could help, what may need attention, and what should be prioritised.
I know we need AI or automation, but I need a clear overall plan
AI & Automation Strategic Plan
For businesses that need priorities, sequencing and a practical roadmap rather than another list of ideas.
I need to choose or challenge a tool, supplier or proposal
Independent Evaluation of Solutions & Suppliers
For a decision involving software, AI tools, automation platforms, vendors, proposals or competing options.
I have a specific consulting objective that does not fit the standard engagements
Bespoke AI & Automation Mission
For a defined objective that requires a custom combination of analysis, research, evaluation or recommendations.
I want independent expertise available as decisions arise over time
Ongoing AI & Automation Expertise
For businesses that want continuing access to expert judgement without hiring a dedicated internal AI or automation specialist.
Engagements & pricing
AI Expert Consultation
A specific question. Direct expert judgement.
Use an AI Expert Consultation when you have something concrete you want to discuss or decide.
That might be an AI opportunity, an automation idea, a supplier proposal, a risk concern, a tool you are considering, or simply a question about what your business should do next.
Best for
A focused issue where you need clarity quickly without commissioning a larger piece of work.
What ActiveHub does
We review the context you provide, discuss the issue with you, challenge assumptions where needed, and give you our independent view of the options and next steps.
What you receive
- 60-minute expert consultation
- Preparation based on the information you provide in advance
- Direct recommendations during the session
- Concise written follow-up with key conclusions and next steps
Targeted Assessment & Recommendation
One defined issue, examined in depth.
Use this engagement when a question cannot be answered properly in a consultation alone.
ActiveHub investigates a specific process, opportunity, risk, use case, business function or other defined area and gives you a clear recommendation.
Best for
A focused problem where you need analysis rather than discussion alone.
What ActiveHub can examine
- How the current process works
- Where time or effort is being lost
- Whether AI or automation is appropriate
- Existing software capabilities
- Relevant solution options
- Cost and complexity
- Risks and dependencies
- Practical alternatives
What you receive
A structured assessment of the agreed area, our findings, recommendation, rationale and practical next steps.
Business-Wide AI & Automation Assessment & Recommendations
An independent view across the business.
Use this engagement when you want ActiveHub to step back and examine the organisation more broadly rather than starting with a single predefined use case.
Best for
Owners and management teams asking:
“Where could AI and automation genuinely help us, what should concern us, and where should we focus?”
What ActiveHub examines
- Recurring administrative work
- Business processes and handoffs
- Existing AI use
- Automation opportunities
- Use of existing software
- Information and document workflows
- Potential AI use cases
- Supplier or technology dependencies
- Data and risk considerations
- Management priorities
What you receive
A business-wide view of the meaningful opportunities, issues and recommendations, including what deserves attention and what does not.
From €3,500
Final fixed fee depends on the breadth and complexity of the business being assessed.
Discuss a Business-Wide AssessmentAI & Automation Strategic Plan
Turn possibilities into priorities and priorities into a plan.
Use this engagement when you already know AI and automation matter but need a coherent answer to:
“What should we actually do next?”
Best for
A business with several opportunities, concerns or initiatives but no clear sequence of action.
What ActiveHub does
We bring together the business priorities, opportunities, constraints, dependencies, risks and existing initiatives.
We then determine what should happen now, what should be validated, what needs preparation, what should wait, and what should not consume further attention.
What you receive
A practical AI & Automation Strategic Plan that can include:
- Priorities
- Recommended initiatives
- Sequencing
- Dependencies
- Prerequisites
- Pilot or validation steps
- Decision points
- Indicative timing
- Risks
- Success criteria
- A practical 6–12 month roadmap
From €4,500
Final fixed fee depends on the breadth of the strategy, business complexity and level of investigation required.
Discuss an AI & Automation Strategic PlanIndependent Evaluation of Solutions & Suppliers
Make the decision before you make the commitment.
Use this engagement when you are considering a technology, supplier, proposal or competing options and want an independent expert on your side.
Best for
A business that wants to know whether a proposed solution genuinely fits before committing money, time or operational dependency.
What ActiveHub can do
- Clarify the actual requirement
- Define evaluation criteria
- Compare realistic options
- Review supplier proposals
- Compare quotations
- Challenge assumptions and claims
- Identify missing information
- Assess total-cost considerations
- Examine data and supplier risks
- Participate in selected supplier discussions
- Provide a clear recommendation
What you receive
An independent assessment of the options and a clear recommendation explaining what we believe you should do and why.
From €1,500
Final fixed fee depends on the number of options, depth of evaluation and supplier interaction required.
Discuss a Solution or Supplier EvaluationBespoke AI & Automation Mission
A defined objective that needs a custom engagement.
Not every useful consulting question fits neatly into a standard format.
A Bespoke AI & Automation Mission allows ActiveHub to combine the relevant analysis, research, workshops, evaluation and recommendations around one clearly defined objective.
Best for
A specific consulting need that falls outside the standard engagements or crosses several areas of expertise.
Examples
A mission might combine:
- Process analysis
- AI opportunity assessment
- Automation evaluation
- Supplier research
- Risk assessment
- Management workshops
- Business-case analysis
- Roadmap development
What you receive
The deliverables are agreed before the mission begins and tailored to the objective.
Tailored fixed-fee proposal
We define the objective, scope, deliverables and price before work begins.
Discuss a Bespoke MissionOngoing AI & Automation Expertise
Independent expertise as the decisions continue.
AI, automation, suppliers and business priorities do not stop changing after one report.
Ongoing AI & Automation Expertise gives management continuing access to ActiveHub's judgement as new questions, initiatives and decisions arise.
Best for
A small or medium business that needs ongoing expertise but does not need—or want—to build a dedicated internal AI function.
ActiveHub can remain involved in
- Reviewing new opportunities
- Revisiting priorities
- Challenging supplier proposals
- Reviewing potential tools
- Discussing emerging risks
- Reviewing pilot results
- Attending selected management or supplier discussions
- Helping determine what should happen next
This is continuing expert involvement—not outsourced implementation or unlimited support.
From €1,000 / month
The level of involvement, cadence and boundaries are agreed in advance and covered by a fixed monthly retainer.
Discuss Ongoing ExpertiseAssessment and Strategic Plan: what is the difference?
These two engagements answer different management questions.
Business-Wide Assessment & Recommendations
“What do you see?”
ActiveHub examines the business broadly and identifies opportunities, issues and recommendations.
The emphasis is on understanding the current situation and where attention may be warranted.
AI & Automation Strategic Plan
“What should we do?”
ActiveHub determines priorities, sequencing, dependencies and the practical path forward.
The emphasis is on deciding what happens next.
A business may need one or the other.
Some businesses may naturally progress from an assessment to a strategic plan, but there is no requirement to purchase both.
How pricing works
The engagement is standardised. The scope is not.
Two businesses can purchase the same type of engagement while requiring very different levels of investigation.
Breadth
How much of the business, process, supplier landscape or problem needs to be examined?
Depth
Is the objective a high-level management decision or does it require detailed investigation?
Complexity
How many processes, systems, stakeholders, dependencies or risk factors need to be considered?
Research
How much external solution, supplier, market or regulatory investigation is required?
Deliverables
What analysis, recommendation documents, matrices, roadmap or other outputs are required?
Interaction
How many workshops, management discussions, supplier meetings or review cycles are part of the engagement?
We agree the scope first and then quote the engagement as a fixed fee.
You are not charged simply because the agreed work takes us more hours than expected.
If you later ask us to materially expand the agreed scope, we discuss and agree that change before additional work begins.
What the fixed fee covers
You are paying ActiveHub for the expert work required to reach a useful conclusion.
Included in an ActiveHub consulting engagement
Depending on the agreed scope, that can include:
- Understanding your business context
- Discussions with relevant people
- Investigation and analysis
- Process or opportunity assessment
- Relevant research
- Solution or supplier comparison
- Challenge of assumptions
- Risk and dependency assessment
- Expert judgement
- Recommendations
- Agreed consulting artefacts and deliverables
- Clear next steps
What ActiveHub does not implement
ActiveHub does not:
- Develop software
- Build automations
- Configure platforms
- Install systems
- Provide implementation developers
- Operate the solution on your behalf
Where implementation is appropriate, we can help you understand what should be implemented, what to look for in a provider, and how to evaluate the options.
The implementation itself remains separate from ActiveHub.
That separation matters: our commercial interest is in giving you the right recommendation, not in creating technical work for ourselves.
Built for businesses that need expertise without an internal AI department
ActiveHub works with small and medium businesses where important AI, automation and technology decisions still sit directly with owners and managers.
You may be a good fit if:
- You are making technology decisions without an internal AI specialist
- You know there are opportunities but do not know where to start
- Inefficient work is consuming too much time
- Employees are already experimenting with AI
- You are considering software or a supplier proposal
- You want priorities before spending money
- You need independent expertise rather than another company trying to sell implementation
ActiveHub is a strong fit when
You want someone to investigate, think, challenge, compare and recommend.
ActiveHub is not the right fit when
Your primary need is someone to:
- Write software
- Configure automations
- Install systems
- Provide outsourced IT support
- Supply a development team
- Run technical implementation for you
We can help define what should happen and evaluate the people or solutions that may deliver it. We do not become the implementation supplier ourselves.
How an engagement works
- 1
Tell us what you need
Bring us the question, objective, problem, opportunity, proposal or uncertainty.
You do not need to know which ActiveHub engagement fits before you contact us.
- 2
We define the engagement
We determine the most appropriate engagement, scope, deliverables and fee.
For a straightforward AI Expert Consultation, the engagement is already defined and can be booked directly.
For larger work, you receive a clear scope and fixed-price proposal before committing.
- 3
We investigate and advise
ActiveHub carries out the agreed analysis, research, discussions and assessment.
The work depends on the engagement—but the objective is always to reach a clear, evidence-based recommendation.
- 4
You receive a clear recommendation
We explain what we found, what it means for the business, what we recommend, and what should happen next.
The engagement ends with clarity—not simply with completed consulting hours.
You pay for judgement—not for what we can sell you afterwards
Our commercial model is designed to protect the independence of the recommendation.
No software commission
We do not earn more because you choose one software provider instead of another.
No implementation revenue
We do not profit from turning a simple recommendation into a larger development, installation or integration project.
Fixed-fee consulting
For scoped engagements, our job is to answer the agreed question properly—not to keep a technical project or hourly billing stream running.
You pay ActiveHub for independent expert judgement, not for what we can sell you afterwards.
Not sure which engagement fits?
You do not need to choose perfectly before contacting us.
Tell us what you are trying to decide, improve, understand or evaluate.
We will help determine whether you need a consultation, assessment, strategic plan, supplier evaluation, bespoke mission or ongoing expertise—and define the appropriate scope before you commit.
Independent AI and automation expertise for small and medium businesses.